Rules of Entry for 2017

NATIONAL NEWSPAPER AWARDS

RULES OF ENTRY

ELIGIBILITY

  1. To be eligible, an entry must have been:

(a) published first in 2017 in print, online, mobile or tablet, in English or French, by a Canadian daily newspaper or by an eligible electronic publisher as determined under Rule 2 below; and

(b) created by a person who is employed by or under contract with a Canadian daily newspaper or with an eligible electronic publisher as determined under Rule 2, or a news agency based and incorporated in Canada, or who works routinely in Canada and is under contract with a news publishing organization approved under Rule 3.

  1. To qualify, an entrant must be a journalist who is employed by an eligible newspaper or electronic publisher or news agency, as defined under Rule 1 (b), or who on a freelance basis assists an eligible newspaper or electronic publisher or news agency, as defined under Rule 1 (b), in reporting on or covering matters of public interest, regularly or at least several times a year, with the work published by the newspaper/electronic publisher/news agency. Notwithstanding the foregoing, In the Breaking News and News Photo categories, the entrant need not be a journalist as otherwise defined herein.
  2. For the purposes of Rule 1 (a) above, the Governors may, on application by the owner of an Internet site and in advance of the date specified by the Governors and publicized on the NNA website (www.nna-ccj.ca) in each year of the awards program, deem the Internet site to be an eligible electronic publisher if in their view it either:

(a) is an electronic Internet version of a printed Canadian daily newspaper, or

(b) has all of the following characteristics:

(i) it is produced in Canada and is intended for the general reception of the public in Canada;

(ii) its journalism is similar in nature to that published in daily newspapers as traditionally submitted to this awards program and the particular categories thereof, and is suited to being considered on the same footing as entries from daily newspapers under the existing rules;

(iii) it is not intended to be in itself a promotional or marketing effort of any company, political party, government, institution, cause or person;

(iv) it is a “daily” publication in that it produces news and original journalism on a regular and not on an occasional basis.

  1. For the purposes of Rule 1 (b) above, the Governors may, on application by a news publishing organization not otherwise qualified under these rules as a Canadian daily newspaper or eligible electronic publisher and in advance of the date specified by the Governors and publicized on the NNA website (www.nna-ccj.ca) in each year of the awards program, consider its employees or contractors to be eligible to enter the program under this section if in their view it has all of the following characteristics:

(i) its output is intended for the general reception of the public in Canada;

(ii) its journalism is similar in nature to that published in daily newspapers as traditionally submitted to this awards program and the particular categories thereof, and is suited to being considered on the same footing as entries from daily newspapers under the existing rules;

(iii) it is not intended to be in itself a promotional or marketing effort of any company, political party, government, institution, cause or person;

(iv) it is a “daily” publication in that it produces news and original journalism on a regular and not on an occasional basis.

  1. The expression “under contract with a Canadian daily newspaper, or with an eligible electronic publisher . . . or a news agency . . . or a news publishing organization” in Rule 1 (b) above includes a person who, after the entry was created without prior involvement, assignment or direction of the Canadian daily newspaper, eligible electronic publisher, news agency or news publishing organization, enters such a contract with it to grant the right to publish the entry. An entry by such person shall not be disqualified under Rule 1 (a) by reason only that the entry was first published by the person on her/his personal social media feed.
  2. Any decision of the Governors in all matters relating to the eligibility of an electronic publisher under Rule 2 or of a news publishing organization under Rule 3 is final and binding on all parties and remains in effect until the Governors rescind any such decision. Rescinding such decision is not reviewable and is final. The Governors will give notice of rescission to all interested parties and will post the notice on the NNA website (www.nna-ccj.ca). The rescission is effective as of the date the notice of rescission is given.
  3. Entries from magazines or magazine sections inserted in a Canadian daily newspaper are not eligible for the awards program if such magazines or sections are inserted in the Canadian daily newspaper for distribution or circulation purposes only and have not been edited, produced and published by such Canadian daily newspaper.
  4. For an entry to qualify, any outside funding, involvement or support for the work must be clearly identified at the time of publication, in any online archives of the work, and as part of the entry through the provision of a supporting letter.

For the purposes of this rule, “outside funding, involvement or support for the work” includes any of the following: the payment of fees, salary or honoraria; any form of sponsorship; employment; the provision of supplies including travel and/or living expenses; co-productions and joint reporting endeavours involving more than one news organization; bursaries; scholarships; residencies; training or instructive assistance in the context of journalism courses.

In addition, the Governors may determine that the receipt or use of such funding, involvement or support falls below the highest standards of journalistic ethics in the circumstances and the entry is therefore ineligible.

In their deliberations in this matter, the Governors will consider the following matters, without excluding any other elements or matters thought by them to be relevant in the circumstances:

(a) whether the concept for the entry was initiated by the entrant/news organization;

(b) whether the entry contains any support, direct or indirect, for the purposes, aims, products or services of the provider of the outside funding/involvement/support;

(c) whether the provider of the outside funding/involvement/support sought any input or approval of the output of the entrant before publication.

(d) whether the outside support was made available to anyone applying therefor, or was an opportunity exclusive to persons associated with a particular organization.

Additionally, in the case of entered work for which outside funding was provided to the entrant and/or entering organization, the Governors will also consider whether the entrant/news organization applied for outside funding in an application which (i) specified the use of the funds; (ii) placed conditions on the content of the work to be produced; and/or (iii) included peer review of the application.

The decision of the Governors is final and not subject to review.

  1. If an entry does not comply with restrictions of the intended category, the Governors may, in consultation with the entrant, amend the entry to bring it into compliance.
  2. Governors will establish categories and descriptions of those categories, entry procedures and entry fees for each year of the awards program, and will publicize that information on the NNA website (www.nna-ccj.ca).

 

JUDGING

  1. Each qualifying entry will be considered, in competition with all others duly entered in the same category, by a panel of three judges selected by the Governors.
  2. In evaluating the merit of an entry, judges shall consider:

(a) the criteria for the respective categories;

(b) professional journalistic ethics and commonly accepted standards; and

(c) the resources (staffing, financial or otherwise) available to the entrant.

  1. Judges will identify to the Administration the three finalist entries in their category that they found to be most worthy of an award, using guidelines provided. Judges will distinguish among the finalists in terms of their relative worthiness, determining one to be the winning entry in that category.

RIGHTS AND OBLIGATIONS

  1. The person submitting an entry, and entering organizations, warrant that the representations in the entry submitted are accurate, that the entry is an original work, and that any photograph submitted as part of the entry has not been manipulated or adjusted so as to mislead the viewer or misrepresent the subject in any manner.
  2. Judges’ recommendations will be accepted by the Governors so long as the warranty of accuracy and originality has not been breached, nor the integrity of the awards program compromised. The Governors may at any time revoke an award if in their view the accuracy, originality and integrity terms have been breached.
  3. Prizes must be accepted as awarded and are not transferable.
  4. Before an entrant is declared the winner of an award by the Governors, the entrant and the entering organization must sign a declaration of compliance with the rules, a release, an indemnity and a licence to publish, record or present the entry. By submitting the entry, the entrant grants to the Governors the right to publish the entry in any manner and use the name and/or photographs of all award winners and entering organization without compensation in any advertising or publicity.
  5. The Governors accept no responsibility for any entry that is lost, stolen, destroyed, misdirected or delayed.

 

DEFINITIONS

  1. For the purpose of these Rules, the following words bear the corresponding meanings:

(a) “Canadian daily newspaper” means a newspaper printed and published at least five times a week in Canada;

(b) “entrant” means any individual or group of up to five individuals who submit(s) an entry and who is/are identified on the entry ballot;

(c) “Governors” are directors of the Canadian Daily Newspaper Awards Programme Administration Corporation.

Canadian Daily Newspaper Awards Programme Administration Corporation, 2017

(updated to October 20, 2017)