Rules of Entry for 2016

NATIONAL NEWSPAPER AWARDS

RULES OF ENTRY

 

  1. For the purpose of these Rules, the following words bear the corresponding meanings set out herein-

(a)           “Canadian daily newspaper” means a newspaper printed and published in Canada as well as any other entity as may be determined in Rule 2 below;

(b)           “entrant” means any individual or group of up to five individuals who submit(s) an entry and who is/are identified on the entry ballot; and

(c)           “story” is a report that may comprise a main story and closely-related sidebars published on the same day

 

ELIGIBILITY

  1. (a) To be eligible, an entry must have been published first in 2016 by a Canadian daily newspaper, whether in print, online, mobile or tablet, in English or French.

(b) NNA Governors may, on application by the owner of an Internet site and in advance of the due date for filing entries as set by the Governors in each year of the awards program, deem the Internet site to be “a Canadian daily newspaper” under this section if in their view it either:

(i) is an electronic Internet version of a printed Canadian daily newspaper, or

(ii) has all of the following characteristics:

(a) is produced in Canada and is intended for the general reception of the public in Canada;

(b) its journalism is similar in nature to that published in daily newspapers as traditionally submitted to this awards program and the particular categories thereof and is suited to being considered on the same footing as entries from daily newspapers in the same category under the existing rules and guidelines;

(c) is not intended to be in itself a promotional or marketing effort of any company, political party, government, institution, cause or person;

(d) is a “daily” publication in that it produces news and original journalism on a regular and not on an occasional basis; and

(e) it or its contents are not submitted to any awards program in the community newspaper, magazine or broadcasting industry sectors.

 

  1. (a) In addition to Rule 2, to be eligible, an entry must have been created by a person who is employed by or under contract with a Canadian daily newspaper, or a news agency based and incorporated in Canada, or who works routinely in Canada and is under contract with a news publishing organization approved under this section.

(b) NNA Governors may, on application by a news publishing organization not otherwise qualified under these rules as a Canadian daily newspaper and in advance of the due date for filing entries as set by the Governors in each year of the awards program, consider its employees or contractors to be eligible to enter the program under this section if in their view it has all of the following characteristics:

(i) its output is intended for the general reception of the public in Canada;

(ii) its journalism is similar in nature to that published in daily newspapers as traditionally submitted to this awards program and the particular categories thereof and is suited to being considered on the same footing as entries from daily newspapers in the same category under the existing rules and guidelines;

(iii) is not intended to be in itself a promotional or marketing effort of any company, political party, government, institution, cause or person;

(iv) is a “daily” publication in that it produces news and original journalism on a regular and not on an occasional basis; and

(v) it or its contents are not submitted to any awards program in the community newspaper, magazine or broadcasting industry sectors.

 

(c) For the purposes of this section, the expression “under contract with a Canadian daily newspaper, or a news agency … or a news publishing organization” in paragraph (a) above includes a person who, after the entry was created without prior involvement, assignment or direction of the Canadian daily newspaper, news agency or news publishing organization, enters such a contract with it to grant the right to publish the entry.  An entry by such person shall not be disqualified under Rule 2(a) by reason only that the entry was first published by the person on her/his personal social media feed.

  1. Any decision of the Governors in all matters relating to the eligibility of an Internet site under Rule 2 or of a news publishing organization under Rule 3 is final and binding on all parties and remains in effect until the Governors rescind any such decision. Rescinding such decision is not reviewable and is final. The Governors will give notice of rescission to all interested parties and will post the notice on the website of the NNA Program. The rescission is effective as of the date the notice of rescission is given.
  2. Entries from magazines or magazine sections published by a newspaper or news agency are not eligible for the awards program if any elements of those magazines or magazine sections are submitted to any magazine awards programs.
  3. For an entry to qualify any outside funding or support for the work must be clearly identified at the time of publication, in any online archives of the work, and as part of the entry into the awards program. In addition, the Governors may determine that the receipt or use of such resources or funding falls below the highest standards of journalistic ethics in the circumstances and is therefore ineligible for the awards program. In their deliberations in this matter, the Board will consider the following matters, without excluding any other elements or matters thought by it to be relevant in the circumstances:

(a)           whether the concept for the entry was initiated by the entrant/news organization;

(b)           whether the entrant/news organization applied for the outside funding/resources;

(c)           the proposed use of the outside funds/resources as stated in the application for funding/resources;

(d)           whether the funding body placed conditions on the content of the work to be produced by the entrant/news organization;

(e)           whether there was peer review of the application;

(f)            whether the funding body sought any input or approval of the output of the entrant before publication;

(g)           whether the entry contains any support, direct or indirect, for the purposes, aims, products or services of the funding body;

and their decision is final and not subject to review.  In order to assist the judges under Rule 22 below, entrants must specify in their entry any and all resources provided by sources outside the originating newsroom, and meet all other requirements as set out under this Rule.

  1. The same entry will not be accepted in more than one category, with two exceptions: only in the Local Reporting and Presentation categories may editorial text and photos be entered in other categories. Text, photos and presentation components of Project of the Year are not eligible in any other category.
  2. If an entry does not comply with the restrictions of the intended category, the Governors may, in their sole discretion, amend the entry to bring it into compliance.

ENTRY RULES: GENERAL

  1. Subject to Rules 14, 15 and 16, all submissions must be submitted online or through the provision of technology that allows judges to assess the work in its intended form using entry forms on the NNA website (www.nna-ccj.ca). Hard-copy submissions on paper will not be accepted except as noted below. Each entry must contain satisfactory proof of publication. Entrants submitting content in tablet format may be required to provide (a) tablets with the entry content pre-loaded, or (b) information that allows judges to access the entry on their own tablets (where applicable). Entrants supplying tablets on loan are required to cover shipping and handling costs.
  2. PDFs or JPG facsimile as proof of print or online publication are mandatory for all the photo entries, but not for any other online submission.
  3. All non-Photo categories other than Presentation, Short Feature, Long Feature and Editorial Cartooning now permit all journalistic tools other than photos, including but not limited to text, video, audio and social media. Use the fields provided in the online entry form to input the elements.
  4. For all submissions that include links to work published online, entrants must submit a working URL(s). If the work is posted on an archived or subscription site, the entry must provide a username and password for judges.
  5. Entrants may be sponsored and the entries may be forwarded by their managing editors or equivalent and accompanied by covering letters outlining the circumstances under which the story was obtained. It is not necessary to provide supporting letters (except in the Project of the Year and Beat Reporting categories, which require one), but they are encouraged in cases where they might contribute to judges’ understanding of extraordinary results achieved under challenging circumstances. Unsponsored entries will also be accepted.

ENTRY RULES:  CATEGORIES

  1. Entries in the Presentation category, which is for design and presentation of traditional printed newspapers, may be submitted in three sets of tearsheets or photocopies. Photocopied entries must be legible and full-size, or nearly so.
  2. Entries in the Project of the Year category may be submitted online, in three sets of tearsheets or photocopies, or through the provision of technology that allows judges to assess the work in its intended form.
  3. Tearsheet entries for Presentation and Project of the Year, and tablet entries in all applicable categories, may be mailed or couriered to the National Newspaper Awards office. Such entries must have an entry ballot accompanying each of the three copies. Printable versions of the entry ballot can be downloaded from the NNA website (www.nna-ccj.ca).
  4. Entries in Short Feature and Long Feature must be submitted in uniform text format.
  5. Entrants in the Short Feature category must state the word count (1,000 words or less) on the online form.

ENTRY FEE

  1. Entry fee is $40 + GST/HST per entry for organizations on the Benefactor List, and $50 + GST/HST per entry for other entrants. There is no entry fee in the Local Reporting category. Each entry must be accompanied by payment, such as a personal or company cheque payable to the National Newspaper Awards. (Atlantic Canada, B.C. and Ontario entrants must apply HST to the basic entry fee.) Entrants may issue a single payment covering all entry fees if they are submitting more than one entry. Credit card payment may be made by telephoning the NNA office at 416-923-3567, ext. 228, or online after uploading an online entry.

JUDGING

  1. Each qualifying entry will be considered in competition with all others duly entered in the same category by a panel of three judges selected by the Governors.
  2. In evaluating the merit of an entry, judges shall consider:

(a) the criteria for the respective categories;

(b) professional journalistic ethics and commonly accepted standards; and

(c) the resources (staffing, financial or otherwise) available to the entrant, to permit, to the greatest extent possible, entries from small newsrooms to compete on the same basis as those from larger newsrooms.

  1. Judges will identify to the Program Director three or four entries in their category that they found more worthy than the others they viewed, using guidelines provided. In order for a fourth finalist to be announced, that entry must have been advanced for consideration during the final round. They will also distinguish among the finalists in terms of their relative worthiness.
  2. Judges’ recommendations will be accepted by the Governors so long as the warranty of accuracy and originality has not been breached, nor the integrity of the awards program compromised. The Governors may at any time revoke an award if in their view the accuracy and integrity terms have been breached.

RIGHTS AND OBLIGATIONS

  1. The person submitting the entry, and any sponsor, warrants that the representations in the entries submitted are accurate and that each entry is an original work and that in the case of an entry in a photography category it has not been manipulated or adjusted so as to mislead the viewer or misrepresent the subject in any manner.
  2. Prizes must be accepted as awarded and are not transferable.
  3. Before an entrant is declared the winner of an award by the Governors, the entrant and any sponsor must sign a declaration of compliance with the rules, a release, an indemnity and a licence to publish, record or present the entry. By submitting the entry, the entrant grants to the Governors the right to publish the entry in any manner and use the name and/or photographs of all award winners and sponsors without compensation in any advertising or publicity.
  4. The Governors accept no responsibility for any entry that is lost, stolen, destroyed, misdirected or delayed.

 

Canadian Daily Newspaper Awards Programme Administration Corporation, 2016

(updated to September 27, 2016)